Rita Diedtrich, MMC
Goal of City Clerk
The goal of City Clerk's office is to accurately record all official actions of the governing body, protect and maintain city records and archives efficiently conduct impartial municipal elections, and provide services to the citizens, elected officials, city departments and outside organizations in a professional manner.
It is the City Clerk's responsibility to oversee and keep records of all legal documents including Council Minutes, Ordinances, Resolutions, etc. I prepare the semi-monthly Council Agenda, attend all City Council Work Sessions and Meeting, officially certify actions taken by the Council and attest to the correctness of documents executed by the Mayor and City Council.
The City Clerk also serves as the City's Election Manager and is responsible for planning, conducting and supervising all City elections.
The Office of the City Clerk is available to answer any questions you may have about the City of Bay Minette. Please give me a call or send me an e-mail should you have a question or need assistance.
Rita Diedtrich, MMC
Q. If I want to run for municipal office, what is the time period for qualifications?
A. Candidates may begin qualifying once notice is published, which is the first Tuesday in July. For more information regarding qualifications see Code of Alabama, 1975, Section 11-46-22(a) and 11-46-25(g). The candidacy period runs fifteen days.
Q. When is the municipal election?
A. Municipal elections are held every four years on the fourth Tuesday in August. For more information regarding these elections see the Code of Alabama, 1975, Section 11-43-2.
Q. How much is the qualification fee?
A. The qualification fee is $50.00. If you have any questions regarding the qualification fee, call the City Clerk's Office at (251) 580-1637.
Q. How often do citizens vote for a new Mayor and Council?
A. In the State of Alabama municipal elections are held every four years on the fourth Tuesday in August. If a runoff is declared it is held on the sixth Tuesday, after the general election.
Q. How is my voting district determined?
A. The voting district is based on the physical address where you live NOT where you work.
Q. Who can vote?
A. Persons can vote if they are a registered and qualified voter of the State of Alabama who have resided within the corporate limits of the municipality for 30 days or more immediately preceding the date of the election and are qualified to vote in the County precinct which embraces and covers that part of the municipality in which the elector resides. Section 11 - 46 - 22, Code of Alabama 1975.
Q. What is the deadline for registering to vote?
A. The deadline for registering to vote is ten days prior to any election.
Q. Where do I go to vote?
A. All City of Bay Minette residents who live in Districts 1,2,3, and 5 vote at the Bay Minette Civic Center. The residents that live in District 4 vote at the Boykin Center for any municipal election, regardless of whether it is for Mayor, Council, or some type of new law that will be enacted. Exceptions are annexation referendums which always take place in the subdivision or area that is being annexed by a referendum vote (those annexations that are not contiguous). The Bay Minette Civic Center is located at 301 D’Olive Street and the Boykin Center is located at 900 B Still Blvd., Bay Minette, Alabama.
2020 Municipal Election
The City Clerk is the local elections administrator and coordinate with Baldwin County and the City’s election consultant in the organization and conduct of Municipal Elections.
This includes, but is not limited to:
The City of Bay Minette is a “Mayor-Council” form of government. The Mayor and five Council Members are elected every 4 years. The City is divided into five districts, with a Council Member elected from each district, and the Mayor elected from the City at large. The next municipal election for the City of Bay Minette is August 25, 2020.
City of Bay Minette Municipal Election Results
Harry Still, III 194
Robert A. "Bob" Wills 658
Anne Corbett 152
Pete Sellers 167
DISTRICT 2 - Unopposed
John W. Biggs 116
Matt Franklin 148
DISTRICT 4 - Unopposed
William C. Taylor
DISTRICT 5 - Unopposed
Please click on the position to see the Sample Ballot:
Notice of Testing of Electronic Vote Counting System
The City of Bay Minette will conduct a public test of the voting machines to be used in the City of Bay Minette's Municipal Election to be held on August 25th, 2020. The test will be conducted, Thursday, August 20th, at 9:00 o'clock a.m. in the John F. Rhodes (Bay Minette) Civic Center located at 301 D'Olive Street.
Click here for copy of posting.
DISTRICTS 1, DISTRICT 2, DISTRICT 3 AND DISTRICT 5
John F. Rhodes Civic Center (Bay Minette Civic Center)--301 D'Olive Street
Boykin Center--900 B Still Blvd.
Registration of Voters
In order to vote in an election, you must be registered to vote. Voter Registration Forms can be obtained through the Baldwin County Board of Registrars located at 119 West 2nd Street, Bay Minette, Alabama or call (251) 937-0305.
Absentee Voting Eligibility
A voter may cast an absentee ballot if he or she:
The deadline to submit an absentee ballot application is the 5th day prior to the election.
EMERGENCY ABSENTEE VOTING applications can be made after the absentee deadline but no later than 5 PM on the day before the election, if the voter:
MEDICAL EMERGENCY ABSENTEE VOTING applications can be made by a voter who has a medical emergency requiring treatment from a licensed physician within 5-days of an election. During that 5 day period, the medical emergency absentee ballot application and the voted absentee ballot must be returned no later than noon on the day the election is held. The medical emergency absentee ballot application requires that the attending physician describe and certify the circumstances as constituting an emergency. The voter may designate someone to turn in the medical emergency absentee ballot application, receive the absentee ballot on behalf of the voter, and return the voted absentee ballot to the Absentee Election Manager on behalf of the voter.
Absentee Voting Ballot Application
To obtain an absentee ballot, please click here to download or write or visit the local Absentee Election Manager (City Clerk) to request an absentee ballot, and provide the following:
The absentee ballot application must be returned to the Absentee Election Manager by the voter in person (or by the voter's designee in the case of medical emergency voting), by U.S. Mail, or by commercial carrier. No absentee ballot application may be mailed in the same envelope as another voter's absentee ballot application.
Upon receiving the absentee ballot application, the Absentee Election Manager may request additional evidence on the reason for voting absentee if the voter has a history of absentee voting. The absentee ballot applications must turned in no later than the fifth calendar day before the election.
If the absentee ballot application is approved, the Absentee Election Manager
Absentee Voting Ballot Procedure
The absentee ballot comes with three envelopes -- one plain (the secrecy envelope), one with an affidavit, or oath, printed on the outside, and one plain envelope, preaddressed (the outer envelope). Once the voter casts the ballot, the procedure is as follows:
WITNESSES OR NOTARIZATION
An absentee ballot cannot be counted unless the affidavit is notarized or has the signatures of two witnesses.
The voter has only the following legal ways to return the absentee ballot:
Absentee Voting Deadline
An absentee ballot returned by mail must be postmarked no later than the day prior to the election and received by the Absentee Election Manager no later than noon on election day. If hand-delivered, the ballot must be in the office of the Absentee Election Manager by the close of business (but no later than 5 p.m.) on the day prior to the election.
WHEN DO I BECOME A CANDIDATE
The Fair Campaign Practice Act (FCPA) defines a candidate as a person who has:
Sign Regulations--Excerpt from City of Bay Minette Ordinance
16.2.17 Political signs. Political signs are subject to the following requirements:
a. Political signs shall not be erected earlier than 60 days prior to the primary election date and must be removed within seven days after the election. In the event of a run-off election, the signs of the run-off candidates may be maintained until the date of the run-off election and must be removed within seven days after the official election date. However, signs belonging to successful primary candidates may remain in place for the general election and must be removed within seven days after the official election date.
b. Political signs are limited in size to no more than 32 square feet.
c. Such signs are confined wholly to placement on private property.
d. Pursuant to Code of Ala. § 21-3-6, it is unlawful to erect or display political signs on any property owned or controlled by the City of Bay Minette or on School Board property. This shall include public rights-of-way, trees, light poles, sidewalks, streets, benches, fire hydrants, public parks or playgrounds, libraries, fire stations, City Hall, and schools.
e. The regulations of this section do not prohibit the purchase of advertising space on permitted advertising signs in addition to the signs permitted by this section.
f. It is the candidates' responsibility to ensure that the volunteers and sign contractors who distribute and erect political signs during an election are doing so in compliance with this regulation. Candidates will be held responsible for violations.
The Municipal Districts map can be found here.
2020 Municipal Calendar
The 2020 Municipal Calendar can be found here.